ezDoc User Guide

Voice Typing

Use your voice to write documentation hands-free with Windows voice typing.

Overview

The Voice Typing feature provides quick access to Windows built-in voice recognition, allowing you to dictate your documentation content instead of typing. This is especially useful for:

  • Writing long sections of documentation
  • Reducing typing fatigue
  • Capturing ideas quickly
  • Accessibility needs
  • Multitasking while documenting

How to Use

Method 1: Voice Typing Button

  1. Click the 🎤 microphone button in the editor toolbar
  2. A notification will appear with instructions
  3. Press Win+H on your keyboard to activate Windows voice typing
  4. Start speaking - your words will appear in the editor
  5. Press Win+H again to stop voice typing

Method 2: Keyboard Shortcut

  1. Click in the editor where you want to type
  2. Press Win+H on your keyboard
  3. Start speaking
  4. Press Win+H again to stop

Method 3: Right-Click Menu

  1. Right-click anywhere in the editor
  2. Select More tools from the context menu
  3. Select "Voice typing" from the submenu
Voice-right-click-menu
  1. Start speaking
  2. Press Win+H to stop

Button Location

The voice typing button is located in the editor toolbar, in the formatting section:

voice-menu-icon

Voice Typing Tips

Getting Started

  • Speak clearly and at a normal pace
  • Use punctuation commands like "period", "comma", "question mark"
  • Say "new line" to start a new line
  • Say "new paragraph" to add a blank line

Punctuation Commands

  • "period" or "full stop" → .
  • "comma" → ,
  • "question mark" → ?
  • "exclamation point" or "exclamation mark" → !
  • "colon" → :
  • "semicolon" → ;
  • "quote" or "open quote" → "
  • "close quote" or "end quote" → "

Formatting Commands

  • "new line" → Moves to next line
  • "new paragraph" → Adds blank line
  • "delete that" → Removes last phrase
  • "scratch that" → Removes last phrase

Special Characters

  • "at sign" → @
  • "hashtag" or "pound sign" → #
  • "dollar sign" → $
  • "percent sign" → %
  • "ampersand" → &
  • "asterisk" → *
  • "hyphen" or "dash" → -
  • "underscore" → _

Requirements

  • Windows 10 (version 1903 or later) or Windows 11
  • Active internet connection (for cloud-based recognition)
  • Microphone connected and configured
  • Microphone permissions enabled for Windows

Troubleshooting

Voice Typing Not Working?

Check Microphone:

  1. Right-click anywhere in the editor
  2. Select More tools from the context menu
  3. Select "Voice typing" from the submenu
  4. Click the *Gear Icon on the voice typing launcher
  5. Select default microphone and your microphone to use from the list.

OR

  1. Go to Windows Settings → System → Sound
  2. Ensure your microphone is selected and working
  3. Test the microphone by speaking

Enable Voice Typing:

  1. Go to Windows Settings → Time & Language → Speech
  2. Turn on "Online speech recognition"

Check Permissions:

  1. Go to Windows Settings → Privacy → Microphone
  2. Ensure "Allow apps to access your microphone" is ON
  3. Ensure "Allow desktop apps to access your microphone" is ON

Language Settings:

  1. Voice typing works best with your Windows display language
  2. Go to Settings → Time & Language → Language
  3. Ensure your preferred language is installed

No Microphone Icon Appears?

  • Make sure you're using Windows 10 (1903+) or Windows 11
  • Restart the application
  • Try pressing Win+H directly

Voice Typing Stops Unexpectedly?

  • Check your internet connection (required for recognition)
  • Ensure microphone is still connected
  • Press Win+H again to restart

Best Practices

For Best Recognition:

  • Use a quality microphone or headset
  • Minimize background noise
  • Speak at a consistent volume
  • Pause briefly between sentences
  • Review and edit after dictating

Efficient Workflow:

  1. Outline first - Type section headings manually
  2. Dictate content - Use voice typing for paragraphs
  3. Edit after - Review and refine the text
  4. Mix methods - Switch between typing and voice as needed

What Works Well:

  • Long paragraphs of descriptive text
  • Explanations and instructions
  • Lists and bullet points (say "bullet" or "dash")
  • Natural conversational content

What to Type Manually:

  • Code snippets
  • Technical symbols
  • Complex formatting
  • URLs and file paths
  • Variable names

Privacy Note

Windows voice typing uses Microsoft's cloud-based speech recognition service. Your voice data is sent to Microsoft servers for processing. For more information, see Microsoft's privacy policy.

You can use offline speech recognition by:

  1. Go to Settings → Time & Language → Speech
  2. Download speech recognition language packs
  3. Turn off "Online speech recognition"

Note: Offline recognition may be less accurate than online recognition.

Additional Resources

Quick Reference:

  • Button: 🎤 in editor toolbar
  • Shortcut: Win+H
  • Stop: Win+H again
  • Delete: Say "delete that" or "scratch that"